Rule 7 - Executive Committee

Government of Federation vested in Executive Committee 7.1 The government of the Federation and the conduct of its business shall be vested in the Executive Committee.
Composition of Executive Committee 7.2 (a) The Executive Committee shall consist of 6 to 16 members, such that each nationality has not more than two members of Executive Committee. They shall be elected from among representatives by secret ballot at the Annual General Meeting.  Members of the Executive Committee shall within 14 days after the Annual General Meeting elect among themselves by secret ballot a Chairman, a Vice-Chairman, a Secretary and a Treasurer.  All members of the Executive Committee shall serve for a term of two year and shall be eligible for re-election.  A list of all the members of the Executive Committee and their office titles shall be displayed at the registered office of the Federation.
  
(b) No person shall be a member of the Executive Committee of the Federation unless:-
(i) She/he is a member of the Executive Committee of one of the component registered trade unions and is ordinarily resident in Hong Kong; or.
(ii) She/he is a voting member of one of the component registered trade unions.
Meeting and quorum of Executive Committee 7.3 The Executive Committee shall meet at least once in every three months. Over half of the total number of members of the Committee shall form a quorum.  With the exception of matters for which requisite votes are prescribed by the Trade Unions Ordinance or by the Rules of the Federation, all decisions of the Executive Committee shall be valid if they are made by a majority of votes of all those members of the Committee present constituting a quorum.
Vacancies in the Executive Committee 7.4 In the event of death, resignation or dismissal of any member of the Executive Committee between two Annual General Meetings or when, during such period, any member of the Executive Committee is unavoidably absent from Hong Kong and such absence is likely to be permanent or unduly prolonged, the vacancy shall be filled by the candidate who secured the next highest number of votes at the last election.  In the absence of such candidate, the Executive Committee shall within one month after the vacancy has arisen convene an Extraordinary General Meeting to elect a replacement.  If the Executive Committee Member vacating office is concurrently an office-holder, the vacant office shall be filled from among all the Executive Committee Members by secret ballot.  Any resultant vacancies for office-holders shall be filled in the same manner as aforesaid.  Any replacement member or office-holder will serve the rest of the term of the vacating member or office-holder, as the case may be.
Protection of funds by Executive Committee 7.5 The Executive Committee shall pursue the objects of the Federation and shall protect its funds against extravagance or misappropriation.  It may give instructions as to the investment of the funds of the Federation subject to Rule 9.2.
Paid staff and Sub-Committees 7.6 The Executive Committee shall give instructions to the Secretary and other office-holders for the conduct of the affairs of the Federation.  It may appoint paid staff and may dismiss them for reasons deemed good and sufficient in the interests of the Federation.  It may appoint Sub-Committees to carry out the routine or special work of the Federation and may dissolve them.
Suspension or dismissal of members of the Executive Committee 7.7 The Executive Committee may suspend or dismiss any member of the Executive Committee for neglect of duty, dishonesty, incompetence, refusal to carry out the decisions of the General Meetings or of the Executive Committee, or for any other reason deemed good and sufficient in the interests of the Federation.  Any member of the Executive Committee suspended or dismissed may appeal to a General Meeting.

Discipline and expulsion of members

7.8 (a) The Executive Committee may give a warning to or discipline any component trade union which is proved to its satisfaction to have been guilty of conduct prejudicial to the interests of the Federation. Subject to a majority decision of the Executive Committee, the Executive Committee may recommend to a General Meeting for a component trade union to be expelled from the Federation. A component trade union can only be expelled from the Federation with a majority decision of a General Meeting.
  

Discipline and expulsion of representatives

(b) The Executive Committee may give warning to, discipline or expel from the Federation any representative who is proved to its satisfaction to have been guilty of conduct prejudicial to the interests of the Federation. Any representative so warned, disciplined or expelled may appeal to a General meeting.

Decisions of Executive Committee 7.9 Subject to Rule 7.3 and the overriding authority of the General Meeting, all decisions of the Executive Committee shall be binding on all members of the Federation.

Interpretation of rules
7.10 The Executive Committee shall interpret the rules, determine any points which the rules do not adequately cover, and propose alterations to the General Meeting for approval.
Handing over of duties and documents 7.11 Whenever there is a change of members or office-holder in the Executive Committee, arrangements for handing/taking over of duties and documents shall be made within one month of the change.  A certificate to this effect shall be signed by the out-going and the in-coming members of the Executive Committee for the record of the Executive Committee.

 

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